Privacy Policy

Quartermaster Foundation, Inc. ("we," "us," or "our") is committed to protecting the privacy of everyone who visits our website or applies for a grant. This Privacy Policy explains what information we collect, how we use it, and your rights regarding that information.

By using our website at www.QuartermasterFoundation.com, you agree to the practices described in this policy.

1. Information We Collect

Information you provide directly:

• Name, email address, phone number, and mailing address
• Cancer diagnosis, treatment type, treatment facility, and oncologist name
• Treatment dates and insurance reset dates
• Description of financial need
• Messages sent through our contact form
• Volunteer interest and availability information

Information collected automatically:

• IP address and browser type
• Pages visited and time spent on the site
• Referring website or search terms
• Device type and operating system

This automatic data is collected via Google Analytics and Google Tag Manager (see Section 4).

2. How We Use Your Information

We use the information we collect to:

• Review and process grant applications
• Communicate with applicants about their application status
• Verify treatment eligibility when required
• Respond to contact form inquiries
• Coordinate with volunteers
• Improve the website and user experience
• Comply with legal and regulatory obligations

We do not sell, rent, or share your personal information with third parties for marketing purposes.

3. Medical and Health Information

Grant applications require you to share certain health-related information (cancer diagnosis, treatment type, and treatment dates). This information is used solely to determine grant eligibility and to verify active treatment status. We handle this information with care and limit access to authorized staff only.

We are not a covered entity under HIPAA; however, we treat all health-related information you share with us as sensitive and confidential. We do not share your medical information with third parties except where required by law or where you have provided explicit written consent.

4. Google Analytics and Tag Manager

We use Google Analytics and Google Tag Manager to understand how visitors use our website. These services collect anonymized data such as page views, session duration, and general geographic region. This data helps us improve site content and user experience.

Google Analytics sets cookies in your browser to track these metrics. You can opt out of Google Analytics tracking by installing the Google Analytics Opt-out Browser Add-on.

5. Google reCAPTCHA

Our contact and application forms use Google reCAPTCHA v3 to protect against spam and automated abuse. reCAPTCHA analyzes visitor behavior to assign a risk score. This process involves the collection of hardware and software information by Google. Use of reCAPTCHA is subject to Google's Privacy Policy and Terms of Service.

6. Data Retention

We retain grant application records for a minimum of seven years to support financial reporting, audit requirements, and legal compliance. Contact form messages and volunteer inquiries are retained for up to two years or until no longer needed for their original purpose.

7. Data Security

We use industry-standard security measures including encrypted connections (HTTPS), password hashing, and access controls to protect your information. However, no method of transmission over the internet is completely secure. We encourage you to contact us immediately if you believe your information has been compromised.

8. Your Rights

You have the right to:

• Request access to the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your information, subject to legal retention requirements
• Withdraw consent for non-essential communications at any time

To exercise any of these rights, contact us at Information@quartermasterfoundation.com.

9. Children's Privacy

Our grant program is limited to adults age 18 and older. We do not knowingly collect personal information from anyone under 18. If you believe we have inadvertently collected such information, please contact us and we will promptly delete it.

10. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will update the "Last updated" date at the top of this page. Continued use of our website after changes are posted constitutes your acceptance of the revised policy.

11. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us: